8 Tasks Your Virtual Assistant Should Be Doing For Your Real Estate Business - REVA Global

8 Tasks For A Real Estate Virtual Assistant To Grow Your Business

managing a remote team

Being part of the real estate industry is undoubtedly very hectic. There’s a long list of tasks that need to be completed on a daily basis other than meeting clients and providing some support in selling their property or helping them find a new one to buy. We’ve compiled a list of 8 tasks you should be outsourcing to a Real Estate Virtual Assistant now to grow your business.

Handling the repetitive and low dollar tasks every single day such as checking emails, following up with your leads, doing outbound calls, answering queries, and managing business pages eat up the majority of your time and could pull you from the income producing tasks that grow your business.

Outsourcing these tedious tasks with a trained Real Estate Virtual Assistant can help you focus on your core duties and other revenue-generating activities.

Here are the 8 tasks you can delegate to a Real Estate Virtual Assistant to grow your business:


Administrative Tasks 

Administrative tasks are some of the easiest and best tasks to start outsourcing to a Real Estate Virtual Assistant (REVA). These tasks are generally easy to teach and learn, and will save you hundreds of hours in the long run.

  • Email Management – Sorting/filtering emails, responding questions from prospects, and sending follow-ups.

  • Research – You can ask your VA to check on a property you are looking to buy like its location, property value, amenities and establishments surrounding it

  • Data Entry – Proofreading data and entering them into your spreadsheet. This also includes entering or updating client information – email address, phone number, mailing address
  • Calendar Management – Both your personal and work calendar. Setting up meetings and remind you about the scheduled appointments and upcoming events      


Cold Calling 

This is a traditional marketing strategy but is still considered to be one of the most effective approaches for generating real estate leads. This is a perfect task to outsource to a trained Virtual Assistant and will free up a ton of your time.

At REVA Global, cold calling is one of the most popular tasks we see for outsourcing to Virtual Assistants. We ensure all of our cold calling VA’s have call center experience, a neutral accent, and a strong outgoing personality that is suited for this task.


Lead Follow Up

You have probably heard the saying “the fortune is in the follow-up”. That’s because 70% percent of all sales close through follow up! If you don’t have a consistent follow up process you’re missing out on deals you didn’t even know existed.

You should be having a Virtual Assistant to follow up with leads consistently until a restraining order is taken out! 

Did you know only 2% of sales close at the initial meeting? So if you’re throwing in the towel after the first no with no follow up plan, you may be shooting yourself in the foot.

According to a study by Marketing Donut (1), the average sales follow-up drop-off rate breaks down like this:

•  44% of sales reps stop following up after one rejection

•  22% stop after two

•  14% stop after three

•  12% stop after four

That means 92 percent of people are done trying after the fourth “no.” So if you’re following up at least five times, you’re already way ahead of the competition!

Listen to this great clip about the importance of following up and how REVA Global CEO Bob Lachance implements his follow-up process with my team.


Scheduling Appointments & Calendar Management

The time it takes for scheduling appointments and managing your calendar can start to add up and take you away from the important activities you should be doing for your business.

Obviously you don’t want any appointments to slip through the cracks, especially with a client. By utilizing a Virtual Assistant to manage this, you won’t have to worry about if you remembered to add something to your calendar.

Send a text, email, or voice memo to your Virtual Assistant and let them handle the rest.


Managing Social Media Presence


  • Produce Online Marketing Campaign – Creating graphics and posting them on your business pages helps to create an active online presence for your business or your personal brand/page. Trained VA’s are familiar with using web-based graphic design platforms like Canva, Crello, and Snappa. These are user-friendly applications wherein templates and simple graphics come handy to use.
  • Managing Business Page – Nurturing your audience and enriching your brand by consistently posting on your business page, responding to audience’s questions, and sending an invitation to like your page are the few other online tasks perfect for a Virtual Assistant.
  • Article/Blog Writing – Utilize Virtual Assistants for writing articles for your blog! Blogs are a great way to build brand awareness through SEO tactics and producing new, original content. However, it can take some time to produce a well written article with backlinks, images, and videos. 
  • Monitoring Marketing Effort – Monitoring your marketing efforts is necessary to see which channels are working, and what isn’t working. Have your Virtual Assistant report whatever KPI’s (Key Performance Indicators) you believe are important and make adjustments to your strategy.

Handling Leads Questions & Feedback

It is necessary to build a good, long-term relationship with your client after closing the deal. You can create a customized feedback form and request your VA to reach out to your clients to have their feedback shared or even ask for referrals. This is also a great way to improve your marketing strategies.

Managing Your Listings

You can task your Virtual Assistant to handle listing presentations and ensure that your listing’s in Zillow are up-to-date. 

    •   Property status is updated

    •   Listing Price is accurate

    •   Property details are precise

Skip Tracing & Running Comps

These are some of the real estate services that you can pay for but you can have them at no additional cost with your VA’s expertise! As investors, we are always on the look for good real estate deals, skip tracing will give you an edge to reach your prospects that your competitors can’t. 

Running comps can be a time-consuming task that you can pass along to your Virtual Assistant to execute. This is one of the crucial tasks to handle as it involves the price value of the property to sell or buy. You might need to provide training for your Virtual Assistant to ensure they’re doing it according to your systems and processes.

Get Started Now With Trained Virtual Assistants

These are just a few of the tasks a Real Estate Virtual Assistant can do to help you scale your business. Their flexibility and skills can help you avoid mental and physical exhaustion.

Real Estate Virtual Assistants are game-changers for growing your business at an affordable cost and improving the efficiency of your daily operations.

Get started with your trained Real Estate Virtual Assistant by scheduling a free Strategy Session with us at REVAStrategySession.com.

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