Transaction Coordinator - REVA Global

Transaction Coordinator

Our team of talented Virtual Assistants are ready to manage all aspects of the real estate transactions from contract to close including Tracking Deadlines, Opening Escrow, Communicating Between All Parties, Schedule Management and more!

Boost Efficiency with a Virtual Transaction Coordinator

In the real estate world, the ways in which you allocate your time can have a huge impact on the success of your business. As an agent, investor, or entrepreneur, it’s crucial for you to be focused on the tasks that play the biggest role contributing to the growth of your business.

The ability to delegate the repetitive and mundane tasks that eat away your time to a qualified and trained Virtual Assistant will allow you to leverage your time and increase business productivity.

With the help of a Virtual Transaction Coordinator, you can pass off tasks such as opening escrow, creating and tracking deadlines, communicating between all parties, managing your schedule, and so much more!

Schedule Management

Let your Virtual Transaction Coordinator take some weight off your shoulders by managing your schedule for your business. You can have them maintain your schedule for various inspections, repairs, signatures, documentation and compliance, and making sure nothing is being overlooked.
Oversee Communications
Utilize your Virtual Assistant to be the intermediary for all communications within your business to ensure all significant communications for all transactions are relayed to the correct parties and reacted upon in a timely manner for a smooth process.
Follow-Up Process
With 80% of sales requiring at least 5 follow-up calls to close  a deal, it is imperative that you implement a solid follow-up process. Your Virtual ISA will handle it all with REVA Global’s exclusive follow-up process that has been proven to increase the amount of deals your team is closing.
Administrative Support
Carry out a variety of administrative tasks for your business including call screening, calendar management, email management, creating reports, CRM management, travel arrangements, and more!

Transaction Coordinator Tasks

Schedule Management

  • Managing all aspects of CRM
  • Calendar Management
  • Travel Management
  • Hotel & Flight Booking
  • Appointment Setting 
  • Showing Appointment & Listing Availability Calls 
  • Class Schedules 
  • Lead Appointment Setting
  • Screening & Scheduling Contractors
  • Webinar Set-Up & Management 
  • Creating & Scheduling Broadcast Emails
  • Scheduling Follow Up Calls (after close)

Manage Communications

  • Act as liaison between agents, attorneys, escrow companies, and mortgage broker
  • Communicate with agent throughout transaction
  • Contact lender for Appraisal Order Information
  • Coordinate closing date, time, and location and notify all parties
  • Monitor timeline for all properties
  • Coordinate inspections, repair negotiations, and completion of repairs
  • Follow-Up Emails 
  • Showing Appointment & Listing Availability Calls
  • Recruiting Calls 
  • Take All Inbound Sign Calls
  • Lead Cultivation Follow-Up Calls  
  • Networking Leads Added to CRM 
  • Translating Content


Manage Escrow Process

  • Open escrow.
  • Coordinate communications between buyer, seller, escrow & third parties.
  • Review purchase agreement for completeness.
  • Ensure the buyer’s earnest money deposit is in escrow on time.
  • Make sure the buyer’s earnest money deposit is subject to forfeiture if the buyer fails to perform.
  • Review the escrow instructions for errors.


Schedule Your Strategy Session and Find The Perfect Virtual Assistant Today!

I’ve had a great experience with REVA Global, can’t say enough good things about them. It’s a great fit and they will take a huge load off your shoulders and put a lot of money in your pocket.

David Bradford

COO, Drive Planning

I would rather have a quality VA who’s trained in real estate specific tasks. A big component is the coach that comes with the VA. So you know they’re working and doing ongoing training and learning to be consistent in your business.

LaDonna Smith

Sharper Home Solutions

Getting Started Is Easy

Schedule a FREE Strategy Session

Choose a day and time from our calendar so we can give you a quick call.


Free 15 Min Chat

Talk with one of our placement specialists to determine the best fit for your business.

1st Session!

Meet and greet with your new dedicated Real Estate Virtual Assistant!

Schedule a FREE Strategy Session

Talk with one of our placement specialists to determine the best tasks to start outsourcing in order to make a profound impact on the growth of your business.