100 Tasks to Delegate to a VA: Start with These 5 That Are Costing You Time and Growth

Every entrepreneur dreams of scaling their business, having more freedom, and working on the things they actually enjoy. But the reality? You’re buried under a mountain of tasks—replying to emails, scheduling appointments, trying to keep up with social media, and following up with leads who may or may not even answer the phone.

Sound familiar?

If you’ve ever thought, “I wish I had someone to handle all this for me…”—you’re not alone. And here’s the truth:

You don’t need a massive team or full-time staff to lighten your workload. What you need is the right kind of support.

There are 100+ tasks to delegate to a VA—and many are likely the very ones draining your energy right now. But to help you get started, we’re focusing on the top five that most business owners either avoid, delay, or simply don’t have time to do well.

These five categories aren’t just time-consuming. They’re momentum-killers. Let’s break them down.

1. 🧾 Lead Follow-Up & Cold Calling

Ask any sales coach and they’ll tell you: the money is in the follow-up. Yet, most entrepreneurs and small business owners don’t follow up nearly enough—not because they don’t want to, but because they’re too busy.

Leads come in, you get excited, then… life happens. You’re onto the next project, another client calls, and suddenly your “hot lead” is ice cold.

That’s where a trained Virtual Assistant comes in.

REVA VAs can:

• Make daily outbound cold calls

• Reconnect with aged leads in your CRM

• Send personalized follow-up emails or SMS

• Book appointments directly onto your calendar

• Keep your lead pipeline warm and well-managed

📈 One REVA Global client closed a real estate deal worth over $20K just weeks after hiring a VA to take over their cold calling. That one deal paid for the entire year of service.

2. 📅 Appointment Scheduling & Calendar Management

You know how much time you waste just trying to find a time that works? Or having a 30-minute call turn into a game of email ping pong?

Now multiply that across a week—and you’ll see just how much time and mental energy it costs to manage your own schedule.

REVA VAs can:

• Take incoming scheduling requests and confirm times

• Reschedule missed or canceled appointments

• Prepare meeting notes or agendas in advance

• Set up Zoom or calendar invites

• Send automated reminders so no one forgets

Imagine showing up to your day with everything already planned, your calendar optimized, and zero back-and-forth needed.

3. 📢 Social Media Content Creation & Scheduling

You know your business needs a strong digital presence. But that doesn’t mean you enjoy—or have time for—endless posting, hashtag research, or replying to comments at 10 p.m.

It’s easy to deprioritize social media when things get busy. But that’s when you need it most. People are checking you out online before they reach out, so first impressions count.

REVA VAs can:

• Design branded quote graphics or reels using Canva

• Write and schedule posts across platforms

• Monitor messages, mentions, and replies

• Optimize hashtags and content formats

• Track analytics so you know what’s working

💬 One REVA client landed a high-ticket client simply because their VA had consistently updated their Instagram—building trust before the first conversation even happened.

4. 📥 Email & CRM Management

Let’s talk inbox fatigue. That feeling when you open your email, see 300 unread messages, and think… “Maybe tomorrow.”

The problem? Tomorrow never comes. Meanwhile, client questions are left unanswered, hot leads get cold, and opportunities slip away.

REVA VAs can:

• Filter and flag your most important emails

• Reply to routine inquiries

• Set up automated responses or nurture sequences

• Keep your CRM clean, tagged, and up to date

• Send follow-up emails and voicemail drops

You don’t need to spend 2 hours a day cleaning your inbox when a VA can do it in 30 minutes—with systems to make sure nothing falls through the cracks.

5. 🧑‍💻 Administrative Tasks That Don’t Move the Needle

There’s a category of tasks that feels productive but isn’t. Formatting documents. Creating reports. Transcribing videos. Updating spreadsheets. Necessary? Sure. Strategic? Not even close.

These are classic “busy work” traps—and the kind of tasks that REVA VAs can handle for you effortlessly.

REVA VAs can:

• Format presentations, PDFs, and proposals

• Transcribe podcasts, meetings, or coaching sessions

• Maintain spreadsheets and reports

• Conduct research for products or competitors

• Post job ads and pre-screen candidates

You don’t need to be inside Google Docs every day—you need to be working on the business, not stuck in it.

Want the Full List of 100+ Tasks to Delegate?

These are just five of the most impactful tasks our clients offload first—but they’re far from the only ones.

We’ve compiled a complete list of 100+ tasks to delegate to a VA, categorized by real estate, admin, marketing, tech, and more.

➡️ Click here to download the full PDF now

Why REVA Global?

At REVA Global, we don’t just give you a VA—we match you with the right VA. Our team of Virtual Assistants is professionally trained, pre-vetted, and supported with continuous coaching.

What makes REVA different?

✅ Pre-Trained Professionals – Our VAs are trained in real estate, CRM management, marketing, lead gen, and more.
✅ Custom Matching Process – You don’t need to sift through resumes. We do that for you—and pair you with someone ready to deliver.
✅ Ongoing Support – Every VA receives business development coaching and daily accountability from our support teams.
✅ Time Back Guaranteed – You get back hours every week—so you can invest your energy where it matters most.

Our clients range from solo entrepreneurs to multi-location businesses who use REVA VAs to scale without burnout.

Still Not Sure What to Delegate First?

Start by asking yourself these three questions:

• What do I procrastinate the most?

• What do I do that someone else could do 80% as well (or better)?

• What would free up the most mental space if it were off my plate?

Chances are, one of the five categories above hits the mark. The moment you delegate it—you’ll feel the relief instantly.

Here’s the real ROI of delegation: it doesn’t just save time—it gives you energy, creativity, clarity, and space.

Space to think. Space to grow. Space to breathe.

There are 100+ tasks to delegate to a VA, and you don’t have to figure it out alone. Start with one or two, let REVA match you with a trained Virtual Assistant, and watch how fast your day (and business) transforms.

Visit revaglobal.com to get matched with your VA today.

You weren’t meant to do it all.

Let’s delegate smarter—so you can grow faster.